A product backlog represents the way forward for your organization’s product.
Establishing and sustaining a backlog, and the supporting processes round it, is among the most vital issues you are able to do to align your organization’s assets to your organization’s imaginative and prescient.
On this put up you’ll discover ways to create a product backlog and why it’s so vital. You’ll additionally be capable to obtain our product backlog template that can assist you get began.
What Is a Product Backlog?
A product backlog is a prioritized listing of options, bugs, person expertise updates and different enhancements that growth groups have gathered from numerous product stakeholders.
Backlog gadgets must be prioritized within the order of their total return on funding, which makes an attempt to steadiness the trouble to finish the duty with the enterprise worth achieved by carrying out it.
Establishing a backlog can’t be a one-time factor. The help processes round backlog administration and upkeep are simply as vital because the product’s success.
Why Create a Product Backlog?
Backlogs are helpful for a lot of functions. You should utilize your backlog to plan roadmaps, plan engineering efforts reminiscent of sprints, doc product necessities over time, seize bugs and person expertise enhancements and extra.
Most of all, the backlog acts because the touchdown spot for all info that is available in from numerous product stakeholders, then aligns product enhancements with that info over time.
How Do You Create a Product Backlog?
Observe these three steps to discover ways to create a product backlog:
1. Set up a Backlog Framework
Step one to making a product backlog is establishing the framework. You’ll need to have the next capabilities:
Prioritized listing: You’ll want to have the ability to make an inventory of things and proceed to replace them in a single-priority order. That’s proper, there can solely be one hottest merchandise on the high of your listing. A single-priority view is de facto the one approach to perceive an merchandise’s true significance to the enterprise.
Stakeholder monitoring: Who created the merchandise, who has enter into the necessities and who’s at the moment assigned to work on the merchandise?
Merchandise varieties: We like to make use of 4 merchandise varieties: Characteristic, Assist Problem, Engineering Activity and Bug.
Merchandise standing: You’ll must maintain observe of standing all through the lifecycle. We use the next standing updates:
Reported: recognized however not mentioned but
Wants Extra Data: extra analysis is critical earlier than prioritizing
Not Began: mentioned and prioritized accordingly
Blocked: one thing else must be completed first
In Progress: actively being labored on
In Assessment: accomplished and awaiting log off
Resolved: fully completed
2. Select a Product Backlog Instrument
There are quite a lot of instruments you should utilize to your backlog, from a spreadsheet all the best way to extra specialised product administration software program. An important components out of your tooling ought to be capable to get developer and product administration purchase in and be straightforward to work in. In the event you work in an agile course of, you’ll need to select a device that works effectively with agile finest practices.
Listed here are some product backlog instruments that we’ve seen work effectively:
Atlassian Jira has been a well-established participant on this area for a few years. Jira is highly effective and may be prolonged to do virtually something your enterprise will throw at it, however can typically be a bit extra to handle than is required for some corporations. This can be a nice selection for medium-size to giant engineering organizations with extra operational necessities.
Previously generally known as Clubhouse, Shortcut offers versatile tooling and nice collaborative product backlog options to assist groups plan and develop.
Notion offers a straightforward to make use of collaboration framework with a versatile database construction that may properly help backlogs. Notion lacks a few of the automation and workflows the opposite instruments use, nevertheless, and is perhaps higher suited to small to medium-size engineering organizations.
Trello and Asana
Trello and Asana each supply comparable kanban and different views right into a mission administration backlog.
3. Product Backlog Administration
There are a pair important backlog administration processes you need to implement. Be sure you have an final supervisor, typically the product supervisor or product proprietor, who will probably be accountable for managing the backlog. They need to run the next common workforce conferences:
Backlog grooming is when the workforce discusses and prioritizes any new backlog gadgets. Ingesting this stuff appropriately is vital for workforce alignment, capturing any extra info or necessities and prioritizing based on enterprise worth and technical readiness.
Engineering Consumption or Dash Planning
Be sure you have common conferences for engineering to consumption new necessities and align growth efforts to the backlog. You’ll be assigning the highest unresolved gadgets within the backlog to numerous members in your engineering group for growth.
Backlog Administration Finest Practices
Total, operating an efficient backlog is extra of an artwork than a science. There aren’t sufficient hours within the day to completely ingest each piece of context to your future product in a superbly prioritized listing. You’ll want common sense, so we advise following these backlog administration finest practices:
Keep away from A number of Backlogs
The act of discussing and prioritizing all the long run product options and enhancements in a single spot is important. When you’ve got completely different stakeholders with their very own priorities, or duplicate gadgets, you’ll by no means drive alignment inside your product growth group.
Set up Completely different Views
Be sure you allow a number of completely different views out of the identical backlog information to accommodate numerous enterprise wants. For instance, your customer support workforce ought to be capable to view the standing of all their requests, whereas higher administration ought to be capable to perceive long-term roadmap implications — along with having all the standard backlog grooming and dash execution views.
Set up a Tradition of Documentation
Any time a workforce member hears or discusses necessities or priorities round a characteristic, be sure they embrace it within the backlog. If documentation turns into a part of the best way you’re employed, it’ll by no means look like a frightening activity to write down necessities or handle the backlog.
Above all else, simply get began. You don’t must have 1,000 gadgets within the backlog on day one. Start with what’s in your thoughts in the present day, and maintain iterating from there.
Get Your Product Backlog Template
Utilizing a longtime product backlog template will be sure you have the correct framework to get began. In the event you resolve to make use of a SaaS device particularly for backlogs or agile processes, you’ll know that you’ve got the correct basis to construct on.
In the event you don’t have any of those instruments, obtain our product backlog template from Notion. Merely click on right here after which choose Duplicate on the high of the display.